Member Growth Resources
Club Roles and Responsibilities
Learn what each club officer and meeting participant does to support club excellence
President
Sets the tone for the club and provides helpful, supportive leadership. Facilitates, motivates, and builds consensus—making difficult decisions rarely and with consultation. Stays current via the Leader Letter and Toastmasters announcements. Show respect for all members and provide leadership for all.
Vice President Education
Schedules members’ speeches/projects and serves as a resource on education awards, speech contests, and mentoring. Becomes deeply familiar with the education program and acts as a key source of Toastmasters knowledge for members.
Vice President Membership
Promotes the club, welcomes guests, and manages the process of turning guests into members. Monitors membership levels and partners with the executive committee to address membership challenges.
Vice President Public Relations
Promotes the club to the community and media, safeguards brand identity, and maintains the club’s web and social presence. Writes news releases, creates/distributes fliers, and publicizes newsworthy club activities.
Secretary
Maintains records and files, handles correspondence, and takes minutes for club and executive committee meetings. Manages the roster of paid members and keeps club officer lists current with World Headquarters.
Treasurer
Manages the club bank account, deposits dues and revenues, submits renewal dues to World Headquarters, files tax documents, and keeps accurate financial records for the club.
Sergeant at Arms
Manages club property (banner, lectern, timing device, etc.), prepares the meeting room, and secures it afterward. Supports logistics for meetings, contests, and special events, including controlling entry during contests.
Immediate Past President
Provides advice and counsel to the Club President and officers, offering supportive leadership as a voting member of the Executive Committee.
Toastmaster of the Day
Directs and hosts the meeting. Coordinates the agenda with the VPE and General Evaluator, introduces speakers (topic, project, objectives, time), and ensures smooth transitions throughout the meeting.
Ah-Counter
Explains the role, then listens for filler words/sounds (e.g., ah, um, er; and, but, so, “you know”) and overlong pauses; reports observations during evaluations.
General Evaluator
Leads the evaluation portion and evaluates everything that occurs. Confirms assignments with the timer, grammarian, and Ah-Counter; explains evaluation purpose; and reports on preparation, organization, timing, and performance.
Grammarian
Introduces vocabulary, monitors grammar and usage, notes issues (e.g., subject-verb agreement, mispronunciations), optionally sets a Word of the Week, and gives a report at the end.
Timer
Explains timing rules, operates signaling equipment, tracks time for each segment/speaker, reports times, and returns equipment after the meeting.
Topicsmaster
Runs Table Topics®. Prepares engaging prompts, calls on members without assigned roles, avoids duplicate questions (unless for opposing viewpoints), and facilitates voting where applicable.
Topicsmaster Script & Log | Creative Tips | Shake Up Table Topics
Table Topics® Speaker
Responds to an impromptu question/topic for 1–2 minutes, organizing thoughts quickly and speaking clearly.
Evaluator
Confers with assigned speaker on goals, provides objective verbal and written feedback, and balances praise with actionable suggestions.
Effective Evaluation | The Secret to a Meaningful Evaluation
Meeting Speaker
Prepares, rehearses, and delivers a speech; checks room/equipment; and aligns with the evaluator on goals, strengths, and areas to practice.